Academy of Clinician Scholars Bylaws

Academy of Clinician Scholars
University of California, San Diego Health Sciences
Modifications proposed January 15, 2008, Adopted March 8, 2008

Mission Statement

The UC San Diego Health Sciences Academy of Clinician Scholars (AoCS) is the body of distinguished faculty recognized by their peers for exceptional clinical skills, their commitment to patient care, medical education, and the advancement of new medical knowledge.  The Academy creates a legacy of excellent healthcare delivery by fostering the continuous professional development of UC San Diego’s clinician scholars.

ARTICLE I.    Name

The name of this body shall be the UC San Diego Health Sciences Academy of Clinician Scholars.

ARTICLE II.   Purpose

The purpose of the Academy of Clinician Scholars is to promote clinical scholarship, to enhance clinical excellence in healthcare delivery, and to strengthen the ranks of outstanding clinician scholars at UC San Diego by:

  • Recognizing and rewarding UC San Diego Health Sciences faculty who have achieved the status of outstanding clinician scholar;
  • Providing funds for continuous career development of the clinically active faculty;
  • Serving as a voice for the interests of the clinical faculty at large;
  • Nurturing a sense of community among clinicians;
  • Promoting the mentoring role of the faculty;
  • Providing leadership in the training of clinical medicine;
  • Raising awareness of UC San Diego’s clinical excellence in the regional, national, and international medical community;
  • Sponsoring lectures and seminars which address topics of interest to all clinicians.

ARTICLE III.   Membership

Academy membership for individuals from the School of Medicine shall be limited to salaried clinically active faculty in any academic series.  Academy membership for individuals from the School of Pharmacy and Pharmaceutical Sciences shall be limited to full time faculty with a significant clinical focus.  The voting membership shall not exceed 15% of the total number of salaried faculty in each school. New members are to be elected by the voting members of the Academy. Members and Fellows have voting rights.  Any voting member may nominate a candidate for Academy membership and election will be via anonymous ballot.  Election will occur on a minimum of an annual basis with the election of officers of the Academy to occur in the fall.

There shall be three categories of Academy membership: Members, Fellows and Emeritus.

A. Member, Academy of Clinician Scholars

Shall consist of UC San Diego Health Sciences faculty whose academic files are reviewed for merit (step) and promotions by the UC San Diego academic process.

  1. Who have achieved the academic rank of Associate or Full Professor, in any academic series;
  2. Who render clinical care at a minimum of 50% work effort;
  3. Who have provided at least two years of clinical service as a member of UC San Diego’s faculty; and  
  4. Who have demonstrated excellent clinical skills, as well as, a commitment to medical education and /or creative academic work

B. Fellow, Academy of Clinician Scholars

Shall consist of faculty:

    1. Who have provided at least ten (10) years of clinical service at UC San Diego and have been a member of the Academy for at least two (2) years;
    2. Who have achieved the rank of Full Professor in any academic series; and
    3. Who have contributed substantially to the goals of the Academy.

A one-time monetary award will accompany election to Fellow status.

 C. Emeritus Member, Academy of Clinician Scholars

 Shall consist of faculty:

  1. Who have provided exemplary clinical service to UC San Diego and who are currently emeritus professors; or
  2. Who are Academy members that have transitioned to emeritus status on the UC San Diego Health Sciences faculty.
  3. Who are Academy members who have transitioned in their career to rendering care at less than 50% work effort.

    Emeritus members of the Academy are non-voting members.

    ARTICLE IV.   Executive Officers

    A. President

    Member or Fellow of the Academy who has been elected to the position of Vice-President/President-Elect will assume the term of President for a two (2) year term upon the completion of the term of the outgoing president to begin on July 1st.  Duties to include:

      1. Chair general meetings of the AoCS and its Executive Committee;
      2. Represent the AoCS in the University and community
         i. Membership on the UC San Diego Medical Group Board
         ii. Membership on the UC San Diego Medical Group Executive Board
         iii. Membership on the UC San Diego Clinical Strategy and Operations committee
      3. Communicate with the AoCS membership;
      4. Participate in AoCS development and fundraising;
      5. Report AoCS activities to the Vice Chancellor for Health Sciences; and
      6. Enforce the AoCS Bylaws.

    B. President-Elect

    Member or Fellow of the Academy, elected to the position for a term of two (2) years, to begin on July 1st. The first Vice President/President-Elect will be elected in years staggered with the election of the Secretary-Treasurer.    Duties to include:

    1. Responsible for public relations and AoCS development, participate in University Committees to represent AoCS where appropriate:
    2. Assume the duties of the President in his/her absence, or should the President be unable to complete his/her term of office. In the event that the Vice President/President-Elect must replace the President any time during the two-year term, a special election shall be held to replace the Vice President/President-Elect to complete the remaining portion of the term; and
    3. Assume the role of President upon completion of two (2) years service as Vice President/President-Elect. 

    C. Secretary-Treasurer

    Member or Fellow of the Academy, elected to the position, for a term of two (2) years, to begin on July 1st of the year following the election.  The Secretary-Treasurer is elected in years staggered with the election of the Vice President/President-Elect.   Duties include:

      1. Develop and administer the AoCS budget;
      2. Prepare an annual budget report; and
      3. Record and produce minutes of Executive Committee and AoCS meetings.

    ARTICLE V.   Committees

    A. Executive Committee

    Membership:  The AoCS Executive Committee shall be comprised of the AoCS President, the AoCS Vice President/President-Elect, the Secretary-Treasurer, the past AoCS President for a two (2) year term, the chairs of the Education, Membership, and Awards Committees School of Pharmacy and Pharmaceutical Sciences. The Executive Committee will appoint committee members to the standing AoCS committee.  Ex officio members, from other branches of the Health Sciences, may be appointed as needed in order to optimize communication and function throughout UC San Diego Health Sciences.

     Authority and Responsibilities: 

     The Executive Committee shall:

          1. Lend direction to the stated purposes of the Academy;
          2. Monitor the operations of the Academy and its committees, and make recommendations for the enhancement of its activities;
          3. Evaluate and adjudicate grievances as they relate to the membership, operation, and execution of responsibilities of the Academy committees;
          4. Oversee the just execution of the Academy’s Bylaws;
          5. Be directly accountable for the operation of the Academy to the Vice Chancellor for Health Sciences:
          6. Interface with the membership of the Executive Management Team of UC San Diego Healthcare as appropriate; and
          7. Interface with the Office of Development of UC San Diego Health Sciences to promote fundraising as consistent with the mission of the Academy.

    B. Education Committee

    Membership: The AoCS Education Committee shall be comprised of at least 6  members of the AoCS appointed by the Executive Committee for two year terms which will be staggered, beginning on July 1st. The AoCS President will appoint the Chair of the committee.  The Education Committee may request that additional members of the AoCS participate on an ad hoc basis as needed.

          Authority and Responsibilities:

    The Education Committee is responsible for the development of new ideas, concepts and recommendations to the schools as well as specific programs that promote the highest quality of learning and teaching of clinical excellence throughout the UC San Diego Healthcare system.  The Education Committee will strive to assure that UC San Diego Health Sciences graduates and clinical faculty have the skills and support necessary to function as exemplary clinicians.  The Education Committee will promote training opportunities that are consistently enjoyable, accessible, innovative and evidence-based.

    Through discussions and collaborations with colleagues in the AoCS, the Health Sciences faculty, and clinician-educators at other institutions, the Committee will develop programs, both within the AoCS and extended to the Health Sciences faculty, to enhance the quality of clinical teaching within UC San Diego Healthcare.  Some of these programs will encourage participation from non-salaried volunteer faculty from the community.

    Teaching of clinical excellence will apply to programs for health sciences students, residents, fellows and practicing clinicians who will benefit from these efforts.  Areas of program development will include but not be limited to:

        1. Faculty development: sharing innovative programs among departments;
        2. Mentorship : encouraging such programs across the Health Sciences;
        3. NCLAM (National Center of Leadership in Academic Medicine): coordinating programs in clinical teaching with AoCS;
        4. Educating the educators: consulting with specialists in adult learning in order to bring models of effective clinical teaching programs to the faculty;
        5. Seminars and workshops; inviting experts in clinical education to discuss innovative education programs; and
        6. Coordination with the Awards Committee in recognizing members of the AoCS who    have demonstrated creativity in teaching.

    C. Membership Committee

    Membership:  The AoCS Membership Committee shall be comprised of at least 6 AoCS members appointed by the Executive Committee for two-year terms which will be staggered, beginning on July 1st.  The AoCS President will appoint the Chair of the committee.

    Authority and Responsibilities:

    The Membership committee is responsible for evaluating whether candidates who are nominated for membership meet the criteria for membership.

    • Nomination for Member status requires that the nominee:
    • Meet the criteria for membership (see ARTICLE III, Membership);
    • Be nominated in writing by an AoCS member;
    • Submit a curriculum vitae (including bibliography), or the most recent biobibliography that is reviewed for merit (step) and promotions by the UC San Diego academic process;
    • A letter or email from his/her department chair attesting that the nominee renders clinical care at a minimum of 50%work effort;
    • Two supporting letters from other AoCS members endorsing the nomination and concurring that the criteria for membership have been met. At least one of the supporting or nominating  letters must be from an Academy member not in the nominee’s primary clinical department.
    • On occasion the membership committee may ask for direct documentation of the nominee’s accomplishments.

    The Membership committee after determining the candidate has met the criteria for membership will circulate the nomination to all Academy members for a period of 20 days, during which time AoCS members may provide the Membership Committee with feedback.  After the waiting period has elapsed, the Committee will review all documentation associated with the nomination.  If approved, it will forward the nomination to the Executive Committee. If endorsed by the Executive Committee the nomination will be put forth for a vote of the Academy.  Election requires approval by a majority vote of the membership with voting privileges who vote. Elections will be held on a minimum of an annual basis.

     Every three years members will be required to submit to the Executive Committee Their biobibliography that is reviewed for merit (step) and promotions by the UC San Diego academic process.  This biobibliography should update the Executive Committee on their clinical, educational, and creative academic activities which qualify them for continued AoCS membership.  Additionally, the Executive Committee with need to receive a letter or email from their chair documenting that the member renders clinical care at a minimum of 50% work effort. Members who do not continue to meet the clinical, educational, and creative requirements for membership in the Academy of Clinician Scholars will not have their membership renewed.  Additionally, the Executive Committee will review the member’s involvement in the Academy and the Academy’s efforts to accomplish its mission.  Failure to participate in the Academy will be considered grounds for non-renewal membership.

    Members who have transitioned in their career to rendering care at less than 50% work effort, should notify the membership committee within six months of this transition.  If these members otherwise meet qualifications for continued AoCS membership, their membership will be converted to Emeritus membership. These emeritus members can be reinstated to full membership at any time they request by providing a letter or email from their chair documenting that they now render clinical care at a minimum of 50% work effort.  

    Consideration for Fellow status requires that the nominee meet the criteria for that status (see ARTICLE III, Membership) and that there is a written nomination by an AoCS member with supporting letters by two other AoCS members.  One of the supporting or nominating letters  must be from members outside the nominee’s primary clinical department. After review and endorsement by the membership committee, the membership committee will circulate the nomination to all Academy members for a period of 20 days, during which time AoCS members may provide the membership committee with feedback.  After the 20-day waiting period has elapsed, the Committee will review all documentation associated with the nomination, and, if approved, it will forward the nomination to the Executive committee. If endorsed by the Executive Committee the nomination will be put forth for a vote of the Academy.  Election requires approval by a majority vote of the members with voting privileges who vote. 

    Nomination and election of those Emeritus members who are not already members of AoCS will proceed in the same manner as that for Fellows.

    D. Awards Committee

    Membership: The AoCS Awards Committee shall be comprised of at least 6 members of the AoCS appointed by the Executive Committee for two year terms which will be staggered, to begin on July 1st.  The AoCS President will appoint the Chair of the committee.

    Authority and Responsibilities:

      1. The Awards Committee shall be responsible for evaluating and distributing available funds for faculty development for clinical faculty at UC San Diego;
      2. Funded activities awarded by AoCS may include but are not limited to the following areas:
         a.  Acquiring a new clinical skill, procedure, or teaching skill tool;
         b.  Acquiring new knowledge to build a clinical research database;
         c.  Developing collaboration supporting clinical research at UC San Diego;
         d.  Building a nascent program at UC San Diego in some new focused area or enhancing an already existing program;
         e.  Developing new technology and bringing it back to UC San Diego;
         f.  Establishing a new training course for clinicians at UC San Diego; or
         g.  Funding travel and support of sabbatical/leave activity to benefit the clinical programs and clinicians at UC San Diego
      3. The Awards Committee sets the criteria by which applications for monies will be granted. These include but are not limited to:
         a.  Scope of work;
         b.  Innovation;
         c.  Benefits AoCS and clinical community at UC San Diego;
         d.  Candidate's professional development needs;
         e.  Qualification of the applicant;
         f.  How these resources will be leveraged; and
         g.  Existence of matching funds, when available.
      4. The Awards Committee may appoint subcommittees of Academy members as needed to expedite and facilitate review of applications for funding. 
        The Awards Committee will recommend funding dependent on the available monies.

    ARTICLE VI.   Bylaws Amendments

    Bylaws modifications may be proposed via the Executive Committee and submitted in writing to the voting membership for review and feedback for a period of at least sixty (60) days. After this period, revision requires approval by a minimum of two-thirds (2/3) of the voting membership.