Office/Lab Relocation Resources

University of California, San Diego
Vice Chancellor for Health Sciences
Office/Lab Relocation Resources

Revision 04/24/2014

Guidelines:

The purpose of this guide is to help faculty and staff work with their Department and/or ORU administration to vacate their laboratory/office and relocate to a new facility.

  • All moves are funded and managed by the Department and/or ORU administration in coordination with faculty and staff resources as appropriate.
  • Plan ahead. Make sure your new space has adequate electrical outlets, backup emergency outlets, HVAC, lighting, gases, etc. for all your research equipment. Please contact VCHS Space Management at (858) 822-3879 to discuss facility needs in support of the new space. VCHS Space Management will work closely with Department and/or ORU administration to determine the best path forward for the new laboratory or office space. 
  • If you are moving only offices, UC San Diego Blink maintains a webpage on “How to Relocate a UC San Diego Office”. The link to that page is:
  • UC San Diego Moving Services is available for small office relocations. If your move is larger, complex, or includes wet-lab materials, you may want to consider hiring an external moving company. A list of external moving companies can be requested by contacting VCHS Space Management at 858-822-3879 or additional information about UC San Diego Moving Services can be found at link:
  • If you have incubators or biosafety cabinets, there are several steps for relocation. First, the equipment needs to be disconnected by UC San Diego Facilities Management. Then UC San Diego Environmental Health and Safety will work with the lab managers to decontaminate (before move) and re-certified the equipment (after move). UC San Diego Facilities Management conducts the equipment disconnection and reconnection. UC San Diego Environmental Health and Safety and UC San Diego Facilities Management can be found at the following links:
  • If you have chemicals or other dangerous materials to be moved, contact UC San Diego Environmental Health and Safety for vendor information. UC San Diego Environmental Health and Safety can be found at link:
  • If your lab or office includes specialized equipment like mass spectrometers, large format microscopy, or any other sensitive equipment, you may want to consider contacting the equipment vendor to help with a specialized move. Some equipment moves by companies not approved by the vendor will result in a void on the equipment warrantee. Equipment vendors often can assist with moves and recalibration of their specialized equipment.
  • If your move includes new, modified, or terminated telephones and/or activation of data ports, contact UC San Diego Administrative Computing and Telecommunications. Their link is:
  • For help with computer/server moves and configurations, each Department and/or ORU has a different support plan. Please contact your Department and/or ORU business office for guidance.
  • For ordering new keys and/or re-keying the new location, UC San Diego Blink maintains a webpage “How to Request Lock or Change Keys”. UC San Diego Lock and Key Services is responsible for all door hardware and distribution of physical keys. The UC San Diego Blink link can be found at:
  • If your new location includes electronic card access controls, please contact Health Sciences Security for help. Their email address is: hssecurity@ucsd.edu
  • If you need extra recycling bins to purge your files before the move or extra garbage bins for disposal, please contact UC San Diego Facilities Management at 858-534-2930.
  • Please make sure your vacated area is properly cleaned and all equipment/items are removed. Remember to check all shared spaces like cold rooms, equipment corridors, microscopy rooms, storage areas, etc. Your Department and/or ORU administration index number will be charged a higher fee if UC San Diego Facilities Management and/or UC San Diego Environmental Health and Safety are called in to clear your forgotten equipment, items, chemicals, etc.