Welcome to VCHS Academic Affairs!

The VCHS Academic Affairs Office provides oversight and assistance for academic appointments and advancement, faculty compensation, and interpretation of UC policies. We are committed to delivering expert, objective guidance to Health Sciences faculty, departments and schools in the advancement and retention of UC San Diego academic appointees and in support of the Health Sciences mission of exceptional teaching, research, and patient care.

Announcements

June 2017:


  • Due to upcoming end of the year, Committee Files that result in Prelims or Additional Information Requests may not be reviewed until committees reconvene in the fall. 

May 2017:


  • Please contact your  analyst about any expected appointment files that require a July 1, 2017 effective date. Please see the following required lead times.
  • Files Needing Committee Review: File should be submitted 6 weeks in advance
  • Files that do no require Committee Review: Files should be submitted 4 weeks in advance.

April 2017:


  • No Announcements

March 2017:


  • Please contact your  analyst about any outstanding 2016-2017 files that were due on one of the Deadlines below.    

February 2017:


  • February 17, 2017: The VC Academic Administration Newsletter has been distributed. Read it here.  
  • New Announcement: Updates have been made to the Voluntary Change in Percent Time Process and Forms. Please see Policy and Resource  or click here for more information. 
  • The February 1 VCHS Deadline has passed. Please contact your analyst if you have remaining review files.
  • AP Deadline: February 17. Please contact your analyst if you forsee any files being late.

January 2017:


  • Happy New Year!
  • The January 15 VCHS Deadline has passed. Please contact your analyst if you have remaining review files.
  • AP Deadline: January 20 has passed. Any files note submitted to AP at this time will be subject to have the proposed action effective 7/1/18
  • Upcoming updates to the Voluntary Changes in Time Process are forthcoming. Stay tuned.
  • January 26, 2017: EVC-AP has released their January Announcements. Please contact your EVC- AP Office for more information. 
  • ADEO Announcements: January 31, 2017 Have been released. Please contact the ADEO office if you need more information.

December 2016:


  • The December 1 and 15 VCHS Deadlines have passed. Please contact your analyst if you have remaining review files
  • AP Deadline: December 1 has passed. Any files not submitted to AP at this time will be subject to having the proposed action be effective 7/1/2018
  • December 21, 2016: EVC- AP has released their December Announcements. Please contact the EVC AP office if you need more information.
  • Family Accomodations Reporting Form (FAR) Requirements and Review Process have been updated. Please contact your VC office for more information. 
  • RTAD/Faculty Recalls Forms have been updated in mind of the new DOL changes. Please contact your analyst for more details


November 2016:


  • The November 1 Deadline has passed, please contact your analyst if you have remaining review files.
  • December 1 Deadline is fast approaching, please contact your analyst for more details.
  • Department of Labor Guidelines have changed for non-faculty Academics. Please consult the Academic Resource Center Website and Newsletter for more information. ARC Announcements 
  • November 7, 2016: EVC-AP has released their November Announcements. Please contact the EVC AP office if you need more information.

October 2016:


  • Department Assignments have been Updated  
  • CAP Meeting News and Deadlines have been updated
  • VCHS AA Dean's Office Deadlines have been updated.
  • File Deadlines will be enforced. All files will be deferred to 2018 if late. Please contact your Department Analyst for more details.
  • CLIFF System and Requirements are Getting a Facelift! Stay Tuned. 

September 2016:


    VCHS AA Contacts Meeting: September 29,2016

July-August 2016:


    Stay tuned for updates for the upcoming 2016-17 Academic Year

 

June 2016:


  • June 9, 2016: The VC Academic Administration Newsletter has been distributed. Read it here.  
  • June 7, 2016: EVC-AP has released their June Announcements. Please contact the EVC AP office if you need more information.​​

 May 2016:


  • Outstanding Review Files or New Appointments on Hold? Contact your Department VCAA Analyst or appropriate ARC Analyst for details.

 March/April 2016:

  • Outstanding Review Files or New Appointments on Hold? Contact your Department VCAA Analyst or appropriate ARC Analyst for details.

 February 2016:


  • February 25, 2016: The VC Academic Administration Newsletter has been distributed. Read it here.  
  • February File Deadlines are Posted. Please look to the right of this page for all File Types due February 1.
  • VCAA Contacts Meeting has been scheduled for Thursday, February 18, 2016. Details to come!

January 2016:


  • January File Deadlines are Posted. Please look to the right of this page for all File Types due January 15.
  • VCAA Contacts Meeting has been scheduled. Details to come!

December 2015:


  • December File Deadlines are Posted. Please look to the right of this page for all File Types due December 1 and December 15.
  • Official Campus Closure will be from December 24, 2015 through January 3, 2016, resulting in reduced operations during this time period. For more information, please see: 2015-2016 Holiday Closures

 

November 2015:


  • November File Deadlines are Posted. Please look to the right of this page for all File Types due November 2, 2015

 

October 2015:


  • New Academic Affairs Website is Launched
  • 2014-2015 Extension List Items must be finalized by October 31, 2015. If your materials have not been submitted please do so ASAP or contact your VCHS AA Analyst
  • 10/4/15 The VC Academic Administration Newsletter has been distributed. Read it here.
  • Department Assignments have been posted. You can see them here.

 

Important Dates

For all Committee Meeting Dates and Submission Deadlines, please see here.

October 2016

Health Sciences Academic Affairs Dean’s Office’s Deadlines

9/30/16 (Friday) –

Request for Reconsideration of Terminal Decisions 

10/1/16 (Friday) –

Deferrals - Series with Indefinite End Dates at the Associate and Full Ranks 

Committee Meeting News

No expected news

November 2016

Health Sciences Academic Affairs Dean’s Office’s Deadlines

11/1/16 (Tuesday) –

  • 6th Year Readiness Assessments (postponement of promotion) 
  • Termination decisions 
  • 4th Year Appraisals 
  • Advancements within Above Scale
  • Accelerated merit advancements 
  • New bonus off-scale salary components 
  • New, increased, or rejustified market off-scale salary components
  • Contested no-change actions 
  • Actions for non-salaried appointees (non-Career Review) 

Committee Meeting News

CAP will not meet:

  • 11/09/16 (Veterans’ Day)
  • 11/23/16 (Thanksgiving Holiday)

December 2016

Health Sciences Academic Affairs Dean’s Office’s Deadlines

12/1/16 (Thursday)–

  • Advancements to/through Step VI (career review) 
  • Advancements to Above Scale (career review) 
  • Promotions (career review) 
  • Accelerated Promotions (career review) 
  • Crossover merit advancements 

12/15/16 (Tuesday) –

  • Normal Merit Advancements with end dates (EXCEPT HS Clinicals and Project Scientists) 

Committee Meeting News

CAP will not meet:

  • 12/21/16
  • 12/28/16

January 2017

Health Sciences Academic Affairs Dean’s Office’s Deadlines

1/15/17 –

  • Normal Merit Advancements without end dates 

Committee Meeting News

CAP will not meet:

  • 1/4/17

February 2017

Health Sciences Academic Affairs Dean’s Office’s Deadlines

2/1/17 –

  • Normal Merit Advancements - HS Clinicals
  • Normal Merit Advancements - Project Scientists

Committee Meeting News

CAP will not meet:

  • 2/15/17