Voluntary Changes in Percent Time (VRIT or VIT Process)

​Academics and Non-Senate Faculty are permitted to voluntarily alter their percentage of effort at any time their funding is impacted or their service is changed. Look below for more details:

Since October 15, 2006, the VCHS Academic Affairs Office has monitored and approved the following voluntary changes in percent time, including and not limited to UC/VA Split Employees:

1. Currently 49% time or less increasing to 50% time or more
2. Currently 50% time or more reducing to 49% time or less

Beginning March 1, 2017, the VCHS Academic Affairs Office will also be notified on all voluntary changes in percent time impacting the Exempt and Non-Exempt status for all Non-Faculty Academic Series, which may occur outside the above ranges.

Please contact your Academic Resource Center or Department Contact to confirm if a request requires VC Approval and for information regarding voluntary reductions in time with intent to resign from the University or take a position at an outside institution, and for voluntary increases in time from Non-salaried appointments (0% effort).

Unsure of whether or not the request requires VC Approval? 

Please consult the Voluntary Change in Percent Time Guidelines.pdf

For exceptions to policy (i.e. Senate Series requests or Involuntary Reductions in time), please contact Rebecca Woolston of the VCHS Academic Affairs Office at rwoolston@ucsd.edu.

Department Responsibilities & Submission Requirements

Departments are responsible for preparing the required documentation in a timely manner for appropriate approval by the VC Office. Requests are due no later than the following: 

Effective on the 1st of the Month: Requests must be appropriately prepared and submitted to the VCHS Academic Affairs Office for approval, no later than 2 weeks before the scheduled effective date. Any requests submitted after the 1st of the Month, will require a Chair memo justifying late submission, with the understanding that for all late or inappropriately prepared requests, Departments are at risk of an over or underpayment. Requested changes cannot be implemented in the PPS unless approval from the VCHS Academic Affairs Office has been granted.

For Requests Effective on All Other Dates: Requests must be appropriately prepared and submitted to the VCHS Academic Affairs Office for approval no later than the 1st of the month in which the change will be effective. Any requests submitted after the 1st of the Month, will require a Chair memo justifying late submission, with the understanding that for all late or inappropriately prepared requests, Departments are at risk of an over or underpayment. Requested changes cannot be implemented in the PPS unless approval from the VCHS Academic Affairs Office has been granted.

Departments will be responsible for ensuring that faculty and academics are voluntarily reducing and increasing their time, and not being coerced to do so. Departments are also responsible for ensuring that faculty and academics are aware that voluntary changes as outlined above may impact their 8-Year Probationary clock as well as their eligibility for UCSD Benefits, HSCP membership, and exempt status, as applicable. 

Please remember that these procedures only apply to Voluntary reductions/increases in time for non-Senate faculty and academics, not involuntary reductions in time.

Series Impacted

Only the following series are permitted to voluntarily change their percentage of effort:

  1. Non-Faculty Academics Impacted by the Fair Labor Standards Act: Project Scientists, Research Scientists, Specialists, Academic Coordinators, and Academic Administrators
  2. Eligible Faculty: Adjunct Professors and Health Sciences Clinical Professors (excluding CLIFF) 
  3. Senate Series with UC/VA Split Appointments: Ladder, In Residence and Clinical “X” Faculty, who hold UC/VA Split appointments, but will remain at 100% covered compensation and at APU 0 even after the voluntary change. 
The following are required to remain at 100% effort at all times and are therefore ineligible to voluntarily change their percent time (APM 220-16, PPM 230-20): 
  1. Any candidate, from any of the series listed above, on H-1 Visas.
  2. Senate Series without UC/VA Split Appointments: Ladder, In Residence and Clinical “X” Faculty cannot fall below 100% time.

Forms & Additional Information

  • Signed by: Candidate, PI (if applicable), and Department Chair
  • An outline of Voluntary Reduction or Increase percentages, and Effective Dates
  • Justification of the Request, including any supporting documentation that will be needed (e.g. conflict of commitment/interest approval)
  • For Senate Series with UC/VA Split Appointments: Statement confirming that they will remain at 100% covered compensation and APU 0.
  • For Non-Faculty Academics: Accurately completed FLSA Exempt/Non-Exempt Status Box
2. For Late or Retroactive Requests: Additional signed Chair memo justifying reasons for late submission/retroactivity.