New Appointment Information for Academics

Whether you are a new, prospective or current employee, this page will provide you with information about new appointments.  The type of appointment you have is based on the type of employee you are.  Click the links below for more information on your type of appointment.  

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Information for Faculty

Overview

Faculty are academic personnel hired in an Instructional series and are intended to contribute to UC San Diego's mission through student instruction, research, generation of creative work, professional activities, and public service. The different Instructional series are as follows:

  • Professor (Ladder-Rank)
  • Professor in Residence
  • Professor of Clinical X
  • Adjunct Professor
  • Health Sciences Clinical Professor
  • Lecturer
  • Professor of Practice
  • Visiting Professor of Practice

Criteria for Appointment

Candidates for Salaried Faculty Appointments are judged primarily by 4 criteria:

  • Research and Creative Work
  • Teaching
  • Professional Competence and Activity
  • University and Public Service

Detailed information about these criteria can be obtained from the Academic Resource Center. Additionally, anyone seeking more information about the reviews process can visit the Reviews page.

Faculty Appointment Types

The sections below contain basic information about each of the different faculty types listed above.

Professor (Ladder-Rank)

Appointees in the Ladder-Rank series are members of the faculty for a specific department at U.C. San Diego.

The term of service for a Ladder-Rank faculty depends on the rank. Assistant Professors can serve terms no longer than 2 years, usually ending on the second June 30th following their appointment date. The terms of service for higher ranks are more complex; it is recommended that you contact the Academic Resource Center with questions about the duration of your appointment. 

Professor In Residence

Appointees in the In Residence series have duties that are similar to Ladder-Rank professors. However, the terms of their service are slightly different.

Assistant Professors in Residence are normally appointed for periods of time no longer than two years and typically end on the second June 30th after their appointment date. Appointments to Associate- or Full-rank Professors in Residence typically have a definite end date, but may be indefinite contingent upon funding. 

Professor of Clinical X

Appointees in the Professor of Clinical X series have duties similar to Ladder-Rank professors, but generally have a greater emphasis on teaching and clinical service.

Assistant Professors of Clinical X are normally appointed for periods of time no longer than two years and typically end on the second June 30th after their appointment date. Appointments to Associate- or Full-rank Professors of Clinical X typically have a definite end date, but may be indefinite contingent upon funding. 

Adjunct Professor

Appointees in the Adjunct Professor series are academically qualified research or creative personnel who contribute meaningfully to teaching courses and guiding graduate students. They can either emphasize research while still teaching classes, or predominately teach classes while still engaging in research.

Assistant Adjunct Professors are normally appointed for periods of time no longer than two years and typically end on the second June 30th after their appointment date. Appointments to Associate- or Full-rank Adjunct Professors typically have a definite end date, but may be indefinite contingent upon funding. 

Health Sciences Clinical Professor

Appointees in the Health Sciences Clinical Professor series primarily participate in patient care and teach application of medical sciences in a clinical setting. Additionally, they can also participate in research, creative activities, and public service.

Appointments to titles in this series must have specified end dates. Depending on rank and step, there is a maximum amount of time a candidate's appointment may last.

Lecturer

Appointees in the Lecturer series help to meet the long-term educational goals of UC San Diego that cannot otherwise be met by a Ladder-Rank Professor. Appointees can be involved in teaching, professional activities, and University/public service.

Terms of service for lecturers can differ depending on whether the appointee has Security of Employment (SOE). Lecturers with the potential for SOE can be appointed for periods of no more than two years and typically end on the second June 30 following the appointment date. Lecturers with SOE have no strict limits in service, but their appointments must be reviewed for potential salary advancements every two to four years.

Professor of Practice

Appointees in the Professor of Practice series are distinguished professionals with specific expertise in their fields. They typically do not have traditional academic backgrounds and serve the University to provide advice and insight on their area of expertise, contributing to teaching and research programs.

Appointments for candidates in the Professor of Practice series can not exceed three years in length, usually ending on the third June 30th following their appointment dates. Candidates can be reappointed after this end date for a shorter period of time if need be.

Visiting Professor of Practice

Appointees in the Visiting Professor of Practice series are temporarily appointed to perform the duties of the Professor of Practice series (see above). They are required to either hold, be on leave from, or be retired from a professional position that meets the qualification criteria for their area.

Appointments for candidates in the Visiting Professor of Practice series may be made for a period of up to one year. Reappointments may be made after this period for an additional year, but the total service time cannot exceed two years.


If you are a Faculty member who has further questions about your appointment, please click here to email to the Academic Resource Center.

Information for Researchers

Research Scientists

Appointees in the Research Scientist series of titles are typically researchers who are expected to work highly independently, often running their own studies and programs. Unlike Project Scientists, Research Scientists play a role in the management of a study and may act as Principal Investigators. Additionally, Research Scientists may also be assigned teaching responsibilities.

Appointments for Assistant-rank Research Scientists are typically made for a period of two years and end on the second June 30th following the date of employment. Associate- or Full-rank Research Scientists can serve for indefinite periods of time provided that there is sufficient funding for them to do so. More specific information about their limitations can be found in the salary scales.


Project Scientists

Appointees in the Project Scientist series of titles are typically members of ongoing research projects who are expected to contribute high-level skills. Project Scientists generally have a lower level of responsibility than Research Scientists and are not expected to independently manage whole projects. Similarly, they are not expected to have teaching responsibilities.

Appointments for Assistant-rank Project Scientists are typically made for a period of two years and end on the second June 30th following the date of employment. Associate- or Full-rank Project Scientists can serve for indefinite periods of time provided that there is sufficient funding for them to do so. More specific information about their limitations can be found in the salary scales.


Visiting Researchers

Visiting Researchers are established scholars who are temporarily engaged at UC San Diego in a specific research program and are not expected to have any teaching duties.

Their appointments are initially approved to last no more than one year. However, in certain scenarios, their appointments may be extended for one additional year.


If you are a Researcher who has further questions about your appointment, please click here to email the Academic Resource Center.

Information for Return to Active Duty Appointees

Return to Active Duty describes a scenario in which a Faculty member who has retired from the University of California can return to teaching or research duties at UC. The exact nature of retiree reinstatement can vary depending on a variety of factors.

The title of a returning retiree can be affected in the following ways:

  • A Ladder rank Professor who has retired from the University of California and is recalled to serve in a research capacity may be appointed to the Research Professor recall title (title code 1707).
  • A Ladder rank Professor who is recalled to teach and to do research may be recalled to either the Research Professor or Professorial recall title.
  • All others usually come back in their title at retirement, i.e., Health Sciences Clinical Professor – Recalled; Researcher - Recalled, etc.
  • For faculty recalled for teaching only, or for service, the same would apply for all titles except Ladder.

Return to Active Duty appointments can be either compensated or non-compensated. For compensated appointments, the faculty member should not exceed 43% time worked per month.

Typically, Return to Active Duty appointments last one year or less in duration. However, some appointments may last up to three years in the case that the returning faculty has a pre-arranged agreement of grant funding for the full duration of their appointment past one year.


If you are a Faculty member who is returning to active service and who has further questions about your appointment, please click here to email the Academic Resource Center.

Information for Scholars

Postdoctoral Scholars

Postdoctoral Scholars play a dual role as fellows engaged in mentored advanced training and as employees contributing to the University’s research programs. Excluded are individuals who are pursuing clinical fellowships and residencies in Health Sciences. An appointment as a Postdoctoral Scholar requires a doctoral degree (e.g., Ph.D., M.D.) or the foreign equivalent.

Postdoctoral scholars can be divided into three separate categories:

  • Employee: an appointment is made in this title when (1) the agency funding the salary requires or permits the appointee to be an employee of the University, or (2) whenever General Funds, Opportunity Funds, or other University discretionary funds are used to support the position.
  • Fellow: an appointment is made in this title when the Postdoctoral Scholar has been awarded a fellowship or traineeship for postdoctoral study by an extramural agency and the fellowship or traineeship is paid through a University account.
  • Paid Direct: when the Postdoctoral Scholar has been awarded a fellowship or traineeship and the extramural agency pays the award directly to the Scholar (rather than through the University). They cannot be paid through personal funds (self or family funds).

An appointment as a Postdoctoral Scholar is a temporary appointment with a fixed duration. Typically, an appointment will last for at least one year (the initial appointments must last for one year). 


Visiting Scholars

Visiting scholars are non-UC students or academics who are invited to participate in research projects at UCSD. Typically, they hold a doctorate degree, though exceptions can be made for individuals with only a bachelor's or master's degree under certain circumstances. As the individual is appointed at the University to assist with research, they are unable to conduct any kind of patient care or medical services.

An appointment as a Visiting Scholar is temporary and usually short term: most of the time, the appointment will not exceed one year. However, extensions beyond one year are possible (e.g., the program the scholar is working with requires a longer affiliation).


If you are a prospective or current scholar who might have questions related to your appointment, please click here to email the Academic Resource Center.

Information for Staff Physicians

Staff Physicians (also known as MSP Staff Physicians) are medical professionals hired by UC San Diego to provide patient care in a clinical setting. Though these positions are not considered to be academic positions, MSP Staff Physicians can still request assistance from the Academic Resource Center.

MSP Staff Physicians are classified under one of the following title codes and associated titles:

  • 0767 - Medical Service Director
  • 0768 - Senior Physician Diplomate
  • 0769 - Senior Physician
  • 0770 - Associate Physician Diplomate
  • 0771 - Associate Physician
  • 0772 - Assistant Physician
  • 0773 - Senior Dentist Diplomate
  • 0774 - Senior Dentist
  • 0775 - Associate Dentist Diplomate
  • 0776 - Associate Dentist
  • 0777 - Assistant Dentist
  • 0778 - Consulting Physician

The terms of service and duration for MSP Staff Physicians are outlined in the MSP contract.  MSP Staff Physician appointments do have distinct end dates, but their appointments can be renewed prior to the end date being reached.


If you are a MSP Staff Physician who has further questions about your appointment, please click here to email the Academic Resource Center.

Information for Visiting Graduate Students

Visiting Graduate Students are pre-doctorate graduate students who perform research at UC San Diego relevant to their degree program at their home institution. They must be enrolled in a non-UC degree-granting program.

Visiting Graduate Students fall into one of two categories:

  1. Non-Salaried: These students will receive funding for their visit either from their home institution or from personal funds.
  2. Salaried: These students receive either partial or full support from their UC San Diego faculty sponsor through use of the Jr. Specialist title code (3330).

The salaried or non-salaried status of a Visiting Graduate Student is determined prior to the start of their appointment. 

Appointments as a Visiting Graduate Student usually last between three months and one year in duration. If required, an appointment lasting one year can be extended an additional year, however all such extensions will require approval.


If you are a Visiting Graduate Student who has further questions about your appointment, please click here to email the Academic Resource Center.

Information for Voluntary/Non-Salaried Faculty

Voluntary/Non-Salaried Faculty are volunteer clinicians who teach the application of clinical sciences in the area of patient care. An appointee can either be Voluntary or Non-Salaried, and the distinctions are as follows:

  • Voluntary Faculty receive no compensation from UC San Diego.
  • Non-Salaried Faculty receive compensation from UC San Diego in a non-Faculty title, such as MSP Staff Physician, Post MD, etc.

Appointees normally shall have a doctoral degree in a clinically-relevant discipline and meet clinical licensure requirements in accordance with the laws of the State of California. Appointees without a doctoral degree may be considered as exceptions and restricted to the rank of Clinical Instructor. Specific criteria for appointees will vary by department.

Several factors that departments consider in determining the level of the appointment are as follows:

  • Documented education, clinical training and certification
  • Peer-evaluated knowledge and skill in clinical practice
  • Peer- and student-evaluated teaching ability
  • General reputation in the School of Medicine and community
  • Cumulative contribution to the School of Medicine programs

The initial appointment in a Voluntary or Non-Salaried Faculty title must have a specified end date and can last no longer than three years. Following this, any reappointments may be made for a period of up to five years. There is no limit to the number of times a candidate may be reappointed or may remain at a given rank.


If you are a Voluntary or Non-Salaried Faculty member who has further questions about your appointment, please click here to email to the Academic Resource Center.


Forms and Templates

A non-inclusive list of forms used to process new appointments are enclosed below. Please contact the Academic Resource Center for more information on your specific case or with questions about when to use the following forms.

  1. Academic Appointment Summary Form for Temporary Employees
  2. Biography/Bibliography (Bio-Bib) Form
  3. GC Mid-Year Election Form
  4. Recall Appointment Form
  5. Referee ID Form
  6. Summary of Appointment Recommendation

To further assist you, several examples of various complete forms are listed below.

  1. Appointment Solicitation Letters (Templates)
  2. Bibliography (Example)
  3. Confidentiality Statement (Template)
  4. Employment History (Example)