News & Updates

​All updates listed here have been sent to members of the HS Contacts mailing list.

 

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March 29th, 2017: HS SPPO Contacts Meeting: Thursday, March 30 at 9am

Dear Contacts,

 Please join us for our next HS SPPO Contacts Meeting on Thursday, March 30th, 2017 at 9:00 am, in Leichtag 107.

 Erika Wilson will be our lead speaker presenting on the following topics:

  • NIH Updates
  • HS SPPO Minimum Requirements Reminder
  • MOU Process
  • PI Exception Process
  • Announcement About eRA Commons

And our guest speaker  Marissa Yessis (OPAFS) will present on the launch of the electronic FER.

We look forward to seeing you there,

The HS SPPO Team

February 2, 2017: VA MOU's Reminder

Dear all,

MOU’s are required on an annual basis for all VCHS faculty with VA appointments.  As we are all in the budget process and SALPRO it is the perfect time to update the MOU’s.

The form has been updated and we have shared this information in a prior HSSPPO contacts meeting but would like to remind everyone.  Attached you will find the updated excel workbook which includes the form for routing and signatures.  This is also available on the HSSPPO website.

Revised MOU Template

Please let me know if you have any questions.

Thank you,

Erika Wilson
Sr. Director Health Sciences Sponsored Projects Pre-Award Office and
Health Sciences Research Service Core
Interim ADCS Finance
University of California San Diego
9500 Gilman Dr.
La Jolla Ca 92093
858-822-4980


December 2, 2016: HS SPPO Holiday Closure and January Review Timelines

HS SPPO Holiday Closure and January Review Timelines

Dear Department Contacts:
 
During the holiday season, the Health Sciences Sponsored Project Pre-Award Office will be closed from December 26th through January 3rd, reopening on January 4th, 2017.
 
Please use the following proposal timeline for proposals due in early January 2017. If you have a proposal due in late December, please contact your HS SPPO Analyst to discuss the proposal timeline for that specific proposal.

NIH Progress Reports due January 1st:

If you are working on a progress report with a budget component, please prepare the RPPR for review and route to your HS SPPO Analyst by December 14th for submission prior to December 23rd.
 
Given the necessity to submit all January 1st non-competing continuation proposals for review and submission prior to the campus and office closure, HS SPPO will contact each Principal Investigator and fund manager individually about those progress reports.

AIDS and AIDS-Related Application Proposals due January 7th:

Complete review copies of AIDS and AIDS-Related Application proposals should be received by HS SPPO no later than December 15th (it is okay to exclude the science sections at this stage of the proposal review). The finalized, ready to submit version of the proposal should be received no later than January 5th.

Fellowship and Faculty Career Development Proposals and Awards

 Rachel Cook will be on vacation from December 14th through January 3rd. During this time, please contact Carina Cortez (rccortez@ucsd.edu) for all Health Sciences-related fellowship and faculty career development applications and/or award agreements due between December 14th and December 23rd

Questions? Please feel free to contact:

Erika Wilson
Director, HS SPPO
eswilson@ucsd.edu

December 1, 2016: NIH confirms Postdoc Raise starting 12/1/2016

NIH says It will Raise Postdoc Salaries, despite Threats to Overtime Rule
By Maggie Kuo Nov. 30, 2016

Republicans in Congress have vowed to roll back a controversial new rule expanding the number of workers eligible for overtime pay when President-elect Donald Trump takes office in January. And a federal judge has already blocked implementation of the rule, which covers postdoctoral researchers and was supposed to take effect on 1 December. But the National Institutes of Health (NIH) says that, regardless of those developments, it will move ahead tomorrow with its plan to raise the stipends of certain biomedical postdocs so they aren’t affected by the rule.
 
The overtime rule, released this past May, requires overtime pay for workers earning less than $47,476—more than what many postdocs earned at the time. In response, the NIH announced this past August that it would increase the starting stipends of postdoctoral fellows on the Ruth L. Kirschstein National Research Service Awards (NRSA)—one NIH’s bread-and-butter training awards—to $47,484 from $43,692. It also offered a one-time supplement for grant recipients to meet the pay difference. (NIH did not offer specific guidance regarding pay for postdocs funded through non-NRSA avenues.)
 
Now, despite the political and legal drama around the rule, NIH is sticking with its plan, Michael Lauer, NIH’s deputy director for extramural research, wrote in a blog post on 23 November. “If there are any changes, we will alert the community,” Lauer wrote Science Insider in an email.
Link to blog post: https://nexus.od.nih.gov/all/2016/11/23/additional-guidance-nrsa-stipends-for-postdocs/
 
Some Republicans in Congress have said they would like to overturn the overtime rule early in the next Congress that convenes in January by using a rarely invoked law called the Congressional Review Act. But that might require lawmakers to adjourn earlier next month than they had originally planned, so that the regulation becomes vulnerable to disapproval under the CRA.
 
Best regards,
The HS SPPO Team

December 7, 2016 - Data Table Workshop

Data Table Workshop
Wednesday, December 7, 2016
Please note:
This is a repeat of the August 3, 2016 Data Table Workshop
Where:
Leichtag Room 107
Time:
9am-12pm

The workshop will cover:

  • Tips and tricks on gathering data for each table
  • Explain each table in depth and in detail
  • NIH xTRACT

To register please go to the followign link: https://goo.gl/forms/TA6ogjisCL10TC2n2

Questions?  Please feel free to contact: 
Jill I. Weller
Training Grant Analyst
Health Sciences Research Core
9500 Gilman Drive, MC 0041
La Jolla, California 92093
jweller@ucsd.edu
858.534.3933

October 26,2016 - eRA Information: Please Update Your Browsers by Nov. 30 to Use eRA Modules; New Security Mandated For Websites

eRA Information: Please Update Your Browsers by Nov. 30 to Use eRA Modules; New Security Mandated For Websites

Wednesday, October 26, 2016

eRA has been working on strengthening the security of its modules, web services and websites to the federally mandated 'https only' secure connection required for all federal agencies.

The 'https' connection offers "the strongest privacy and integrity protection currently available for public web connections," the Office of Management and Budget wrote in mandating federal agencies adopt this standard by the end of 2016.

Effective November 30, 2016, all eRA modules (eRA Commons, ASSIST, IAR and iEdison), web services and websites will use 'https only' secure connections. 

What This Means for You

You may need to update your web browser to continue using eRA modules:

  • With this policy, some browser versions will no longer work.
  • Here is a list of browsers and versions that will still work properly following the update:

    These three are also the browsers eRA uses to develop and test its modules for browser compatibility, as listed in the eRA Browser Compatibility statement. While lower versions are listed below, we encourage you to upgrade to the versions listed in our browser compatibility statement above to ensure you have an optimal experience when using eRA modules.
     

More information is available at https://https.cio.gov/ and OMB M-15-13.

Manju Subramanya & Joe Schumaker
eRA Communications & Documentation Team
Division of Communications and Outreach
NIH Office of Extramural Research

Questions? If you have a question about this email, please contact the eRA Service Desk at http://grants.nih.gov/support/  (preferred method of contact) or call 1-866-504-9552/301.402.7469.

Help us improve our communications; send your suggestions and feedback to eRACommunications@mail.nih.gov or call 301-435-8185.

To read other recent articles and messages, please visit our Latest News page at http://era.nih.gov/news_and_events/index.cfm.

We are sorry if you receive duplicates. This notification was sent to multiple distribution lists. To subscribe to or unsubscribe from our listservs, please visit http://era.nih.gov/about_era/get_connected.cfm.

To unsubscribe from the ERA-INFORMATION-L list, click the following link: 
http://list.nih.gov/cgi-bin/wa.exe?SUBED1=ERA-INFORMATION-L&A=1

September 27, 2016 - RSC System Showcase Invite

The UC San Diego Health Sciences Research Service Core is pleased to invite you to attend our 2nd Annual Research Service Core Systems Showcase.

The Research Service Core (RSC) is committed to developing consistent, measurable, and reliable tools, trainings, and systems that produce dependable and accurate solutions.  

The RSC Enterprise Projects team is committed to managing and implementing projects that provide efficient standardized procedures for research administration activities. This event will showcase the systems and resources being developed by the RSC Enterprise Projects team. A copy of the event flyer is attached.

Space will be limited, so please RSVP today!

Dashboard systems and tools that will be showcased are:

  • On Base® Document Management (NEW!)
    • RSC is implementing the On Base Document Management System as a central online repository for all research administration documents
  • Research 360 (NEW!)
    • Single, unified dashboard system that manages pre and post award research administration activities
  • Electronic Financial Status Report (eFSR)
    • Automated fiscal reporting tool designed for post award chart of accounts management
  • Book of Business (BOB)
    • Dashboard system that provides post award reports for PIs, department leaders, and fund managers
  • Pre Award System
    • Dashboard system that streamlines the recording and reporting of pre-award sponsored research activities
  • Training Grant Resources
    • Training Grant Resources and training offered by RSC include training grant data tracking and NIH xTRACT
  • RSC Help
    • Self-service electronic help desk system for client feedback

If you would like to learn more about the Research Service Core, please contact me or visit our Blink page or our Welcoming Site(login required).

Thank you,

Isabella

Isabella Parkinson
RSC Enterprise IT Program Manager
Research Service Core
858-822-3551
ibryantparkinson@ucsd.edu
How Are We Doing?

RSC Showcase Flyer

September 20, 2016 - Save the Date: our next HS SPPO Contacts Meeting: Thursday, September 22 at 9am

Dear Contacts,

Save the Date!  Please join us for our next HS SPPO Contacts Meeting on Thursday, September 22th, 2016 at 9:00 am, in Leichtag 107.

Erika Wilson will be our lead speaker

We look forward to seeing you there,
The HS SPPO Team

August 25, 2016 - Pre-Award and Post Award Training Grant Classes - September 13th and 14th

 To:  Training Grant Fund Managers, Administrative Assistants, Program Coordinators, etc.

(This course content is NOT designed for Principal Investigators.)
Subject:  T32 NIH Training Grants
Date:  September 13th and 14th, 2016

Time/Place:  Leichtag Room 107, 9-11am

This class was previously called, “T32 Comprehensive Training Grants,” and it is now being broken up in to two sessions to be more detailed in administrative subject matter:

September 13, 2016 - Pre-Award – Proposal, Preparing a Budget, Data Tables & xTRACT Overview

September 14, 2016 - Post-Award - Financial Management, Trainee Appointments, xTRAIN Overview

Feel free to attend both sessions or just one, depending on your needs.  If you have a  NIH TG renewal due in the next year I would recommend attending the Pre-Award portion for those that complete data tables.

To register please click on the link:

https://goo.gl/forms/QKmM030hpBs3t8sR2

Please let me know if have further questions about course content or logistics.

Jill I. Weller

Training Grant Analyst
Health Sciences Research Core
9500 Gilman Drive, MC 0041
La Jolla, California 92093
jweller@ucsd.edu
858.534.3933
How are we doing?

Real generosity is doing something nice for someone who will never find out.

September 20, 2016 - FW: OCGA Reminders about ePD "Approval in Progress" status and completion of Compliance Approvals: Impact on Awards

 To all Health Sciences Department Business Officers, Administrative Managers and Fund Managers:

The OCGA is currently experiencing a backlog in setting up awards, which is causing a delay in the set-up of funds upon receipt of the Notice of Award from a sponsor.  One reason for the delay is due to a new award entry process that adds new steps to the setup process.  To reduce the backlog, the OCGA award team is working hours.  We expect to be fully caught up by the end of next week.   We also anticipate new system improvements that will be developed to further reduce the time it takes to set up awards in the near future. 

There are two other causes of delay that proposal submitting departments can help mitigate, so we are asking for your assistance with the following:

  • ePD Records in "Approval In Progress" status:  Upon receipt of a "Notice of Award" from a sponsor, we are unable to set-up the Award record if the proposal has not been approved by all required departmental approvers in ePD (e.g. the proposal is still in an "Approval In Progress" status). For an award to be created, the corresponding ePD record must be in a "Submitted" status. 


    Important: Not obtaining all required approvals in ePD, prior to the receipt of the award, will delay the award set-up and fund distribution.  We have noticed the most common approvals missing in ePD are from the Department Chair (or their alternate).  It is important to note, delays in the completion of ePD approvals could negatively impact proposal submission metrics for the lead unit and could lead to missed organizational goals or targets for proposal submissions. For example, in FY16, the overall number of proposals submitted by many units was flat or declined compared to FY15 because many ePD records had not been approved by all required departmental reviewers and not recorded in our system. 


    Attached are instructions about using ePD "My Dashboard" to view ePD records in "Approval in Progress" status.  Access ePD from Blink under "Research Tools" and select "ePD".    
  • Compliance approvals incomplete:  Upon receipt of a "Notice of Award", any missing or incomplete compliance approvals (Conflict of Interest, Human Subjects, Animal Subjects, etc.) will delay award setup and fund distribution. 

We appreciate your assistance working with us to help expedite the award setup and fund distribution by proactively tracking and following up on all missing departmental and compliance approvals.  If you have any questions or would like to discuss these issues in more detail, please contact Ross Dammann at rtdammann@ucsd.edu or X40240.

Regards,
Linda Collins
Assistant Vice Chancellor
Office of Contract & Grant Administration (OCGA)
ePD My Dashboard approval status instructions.pdf

September 2, 2016 - Save the Date: our next HS SPPO Contacts Meeting: Thursday, September 22 at 9am

Dear Contacts,

Save the Date!  Please join us for our next HS SPPO Contacts Meeting on Thursday, September 22th, 2016 at 9:00 am, in Leichtag 107.

Erika Wilson will be our lead speaker

We look forward to seeing you there,
The HS SPPO Team

August 25, 2016 - Pre-Award and Post Award Training Grant Classes - September 13th and 14th

 To:  Training Grant Fund Managers, Administrative Assistants, Program Coordinators, etc.

(This course content is NOT designed for Principal Investigators.)
Subject:  T32 NIH Training Grants
Date:  September 13th and 14th, 2016

Time/Place:  Leichtag Room 107, 9-11am

This class was previously called, “T32 Comprehensive Training Grants,” and it is now being broken up in to two sessions to be more detailed in administrative subject matter:

September 13, 2016 - Pre-Award – Proposal, Preparing a Budget, Data Tables & xTRACT Overview

September 14, 2016 - Post-Award - Financial Management, Trainee Appointments, xTRAIN Overview

Feel free to attend both sessions or just one, depending on your needs.  If you have a  NIH TG renewal due in the next year I would recommend attending the Pre-Award portion for those that complete data tables.

To register please click on the link:

https://goo.gl/forms/QKmM030hpBs3t8sR2

Please let me know if have further questions about course content or logistics.

Jill I. Weller

Training Grant Analyst
Health Sciences Research Core
9500 Gilman Drive, MC 0041
La Jolla, California 92093
jweller@ucsd.edu
858.534.3933
How are we doing?

Real generosity is doing something nice for someone who will never find out.

August 10,2016 - Training Grant Town Hall - Save the Date - 8/23/16

To: UCSD Faculty and Staff
From:  Mark Lawson, Ph.D, Director, Postdoc and Visiting Scholar Training and Education
            Erika Wilson, Director, Health Sciences Research Service Core 

            Isabella Bryant-Parkinson, Enterprise/IT Systems Manager, Research Service Core
Date:  August 23, 2016, 9-11am
Subject:  Training Grant Town Hall
Where:  Medical Education and TeleMedicine Building, Rooms 141-145

Dear UCSD Training Grant Community,

In an effort to create more efficiency, accuracy, and consistency concerning the Training Grant process at UCSD, the Office of Research Affairs (ORA) and the VCHS Research Service Core (RSC) are hosting a special Training Grant Town Hall Meeting on August 23, 2016 from 9-11am.  The meeting is part of a recent effort to encourage campus wide participation in guiding the future of the Training Grant Process at UCSD.  (i.e. NIH T32's, NRSA mechanisms)

All faculty and staff are welcome to attend.  We strongly encourage the following Training Grant professionals to attend the Town Hall: Principal Investigators, Fund Managers, Program Administrators, Administrative Assistants, MSO/DBO Leadership, Student Affairs Staff, etc.  We plan to discuss all aspects of the Training Grant process. Your participation is strongly encouraged so we can address any issues or concerns.

Audio/Video will be available for those that cannot attend in-person via Skype for Business (Microsoft Lync) Contact person: Mark Lawson

To register for this event:
https://goo.gl/forms/5eISWYsua0FCLIpO2
(For catering purposes we encourage attendees to RSVP.)

To participate in the anonymous survey:
https://goo.gl/forms/nyHG0O7RoIwGfBUY2

We look forward to your participation and feedback!

Sincerely,

Mark Lawson, Office of Postdoctoral & Visiting Scholars Affairs
Erika Wilson, Director, Research Service Core
Isabella Bryant-Parkinson, Enterprise/IT Systems Manager, Research Service Core
Questions?  Please contact Jill Weller at x43933 or jweller@ucsd.edu

June 27, 2016 – June Newsletter

HS SPPO June  Newsletter

 
 

Dear Contacts, 

The HS SPPO will not be holding a HS Contacts Meeting during the month of June. Please see below for important HS SPPO policy changes, NIH updates, and reminders.

If you have any questions, please feel free to contact your HS SPPO Analyst or visit our new website here!

The next HS Contacts Meeting will be held Thursday July 21, 2016 in Leichtag 107, from 9am-10am.

Thank you, 

The HS SPPO Team

 
 

New Submission Timelines

The HS SPPO's submission timelines will apply to deadlines on or after July 1st, 2016. Due to short staff, the submission timelines will reflect the central office's hours of business from 8am to 4:30pm. Please see below for details:

For electronic proposals, the following timelines apply to determine the type of review the application will receive:

  • Full Review
    • If the proposal is received five (5) business days prior to  the deadline  BEFORE 4:30pm, it will receive a full review.
  • Cursory Review
    • If the proposal is received five  (5) business days prior to the deadline AFTER 4:30pm, it will receive a cursory review.
  • AS-IS Review
    • If the proposal is received three (3) business day prior to the deadline, AFTER 4:30pm, it will be submitted as-is without a review.

 

For paper proposals (including sub-awards and paper supplements), the following timelines apply to determine the type of review the application will receive:

  • Full Review
    • If the proposal is received three  (3) business days prior to  the deadline  BEFORE 4:30pm, it will receive a full review.
  • Cursory Review
    • If the proposal is received three  (3) business days prior to the deadline AFTER 4:30pm, it will receive a cursory review.
  • AS-IS Review
    • If the proposal is received one (1) business day prior to the deadline, AFTER 4:30pm, it will be submitted as-is without a review.
 

New Minimum Requirements

No draft application is required as an uploaded document in ePD if the proposal is:

  • an Administrative Supplement
  • SNAP Continuation
    • Subaward Continuationsrequirea draft application
  • initiated in ASSIST
    • Reminder: Include the Assist Application Identifier in the ePD Abstract Tab in the Internal Comments
 

New NIH Notices

·NOT-OD-16-105: Revised NIH Parental Leave Policy for NRSA Awards

·NOT-OD-16-092: Modification of No-Cost Extension and Carryover of Funds Policies for the NIH Pathway to Independence Award (Parent K99/R00)

·NOT-OD-16-094: Final NIH Policy on the Use of a Single Institutional Review Board for Multi-Site Research

·NOT-OD-16-109: Scenarios to Illustrate the Use of Direct and Indirect Costs for Single IRB Review under the NIH Policy on the Use of a Single IRB for Multi-site Research

 

General NIH Reminders

-Reminder regarding the release of the new parent announcements:

Click here to see the release of new Parent Announcements

-FORMS-D Reminder:
Make sure you are using FORMS-D application in either SF424 Adobe Forms Package or ASSIST.

-Reminder regarding Scientific Environment:

The scientific environment statement is required and should be included in the facilities and other resources document (#10 - Other Project Information section.)

 
 

Reminders of Past (but important) NIH Notices

·NOT-OD-15-032& NOT-OD-16-080: New Biographical Sketch Format

·NOT-OD-16-006: Simplification of the Vertebrate Animal Section

·NOT-OD-16-008: PHS Assignment Request Form in SF424 Adobe & ASSIST Applications

·NOT-OD-16-009: Changes in Font Guidelines with NIH Proposals

·NOT-OD-16-010: Change in the NIH Definition of Children in Clinical Research

·NOT-OD-16-011& NOT-OD-16-012: Implementing Rigor & Transparency

·NOT-OD-16-034: Delayed implementation for institutional training, institutional career development, and individual fellowship applications til early FY 2017

·NOT-OD-16-068: Impact of Grant Application Form Update (FORMS-D) on Continuous Submission Applications

·NOT-OD-16-084: Restructured and Streamlined Application Guides and Supplemental Instructions

·NOT-OD-16-088: Notice of Intent to Release Names of NIH-Funded Research Project Personnel in the NIH Research Portfolio Online Reporting Tools Expenditures and Results (RePORTER) System

 
 

Announcement of Campus Resource for New NIH Policy on Rigor and Reproducibility

 

To the Grants Officers at OCGA and HS SPPO:

In response to the new NIH Policy on Rigor and Reproducibility, the Research Data Curation Programat UCSD Library has partnered with Dr. Anita Bandrowski, of the Neuroscience Information Framework, to create a webpage to help researchers meet some of the new proposal requirements, especially Authentication of Key Biological and/or Chemical Resources. The page is accessible at the following URL:

http://libraries.ucsd.edu/services/data-curation/data-management/NIH-Policy-on-Rigor.html

This resource could be quite helpful to UCSD researchers uncertain of how to create an Authentication Plan. Please feel free to disseminate the link widely to the research community and to contact me if you have any feedback.

Regards,

Ho Jung

Ho Jung Yoo | Technical Analyst
hjsyoo@ucsd.edu  | 858-534-6032
Research Data Curation Program, UC San Diego Library
http://libraries.ucsd.edu/services/data-curation

 

Updated Fringe Benefit Rate Table for Blink

This message is sent on behalf of Linda Collins, Assistant Vice Chancellor:

All, 

Thanks to Joni Ciarletta in the Budget Office, the fringe benefit rate table has been updated for this upcoming fiscal year. 

Here is the Blink link that needs to be updated.  http://blink.ucsd.edu/research/preparing-proposals/proposal-development/budgets/direct.html#Fringe-benefit-rates

Attached is the excel chart with this table [see below].

Please add the following note to the blink content --  “The largest increases from the rates previously published are due to the UC Retirement Plan and Core Health”.   Also note if anyone wants to see the detailed breakdown we have it at:  http://blink.ucsd.edu/finance/budget/tools/employee-benefits/BenefitRateComponents201617.pdf.

Let me know if you have any questions.

Linda

lcollins@ucsd.edu

 
 

Upcoming HS Contacts Meeting: 

Thursday, July 21, 9am-10am, in Leichtag 107

Useful Links:

 
 

FOR MORE INFORMATION:

Please contact HS SPPO at (858) 822-4109 or vchsgrants@ucsd.edu for any questions or concerns.

 
 

June 24, 2016 - OCGA Retirements, New Staff and Potential Impact to Customers

Dear HS Contacts,

Please see the message below from Linda Collins, AVC office of Contracts & Grants Administration about OCGA retirements and new staff:

Over the past year, OCGA has experienced some significant changes within the organization. These include the retirements of six seasoned contract and grant staff including: Pamela Alexander, Carlos Molina, Karen Hickey-Simpson, Judith Wheaton, Sandra Cruickshank and Lynelle Gehrke (150 years combined). We also anticipate the retirements of a few more seasoned staff over the next year. While we happily celebrate this milestone and are grateful for their years of service to OCGA, the loss of the institutional knowledge and experience gained only through significant years of service has had an impact to the team. However, OCGA leadership has worked diligently to recruit for and fill these positions. Many positions have already been filled, while others are in the process of being filled. Some have been filled through advancement by internal OCGA staff causing a “domino effect” that extends the time needed to be fully staffed.

As you might imagine, change is not easy for any organization and this significant turnover means that new staff and existing staff are adjusting their roles by assuming new assignments and responsibilities. For staff (new and current) taking on new and additional responsibilities requires time to grow the knowledge and gain the experience needed to support day-to-day functions and can result in impacts to our customers.

As a result of these significant changes, OCGA has developed a comprehensive plan. As part of this plan we are in the process of carrying-out an extensive cross-training and education program. This cross-training program anticipates that in the next year, OCGA will build upon and continue to develop areas of expertise for all OCGA staff, which will in turn allow us to transition to a new analyst assignment model in order to better serve our research community.

We recognize that our customers expect the highest level of service and expertise from the OCGA team, and given the significant changes we are facing, are working incredibly hard to ensure that we take the necessary steps to meet expectations. We appreciate your patience and understanding while we complete the steps it will take to fill in the gaps. We are making adjustments on a day-to-day basis in order to cover the assigned work, educate our staff and offer the level of service expected by our customers. However there may be snags along the way, so we ask for your support and cooperation as we work through this time of transition.

If at any time you have questions regarding our staff and/or assignments, please email ocgainfo@ucsd.edu.For your reference, here is a link to the most recent OCGA organization chart posted on blink. Please don’t hesitate to contact me directly if you have questions or concerns that are not being addressed.

Thank you for your patience and understanding.

Linda Collins
AVC / Director

May 2, 2016 - Reminder: HS SPPO Contacts Meeting 5/3/15, 9am

Dear HS Contacts,

This is a reminder to please join us tomorrow, Tuesday, May 3, 2016 at 9:00 am in Leichtag 107  for the HS SPPO Contacts Meeting.

We will be going over the new Adobe Forms D applications, which are effective for all deadlines on or after May 25, 2016, and we will provide a walk-thru of the changes to the SF424 application package. 

We look forward to seeing you there!

The HS SPPO

April 20, 2017 - Upcoming NIH T32 Training Grant Course

Dear Contacts,

Please see below from Jill Weller and the Research Service Core regarding an upcoming NIH T32 Training Grant course
Thank you
The HS SPPO

The Health Sciences Research Service Core is pleased to once again offer the NIH T32 Training Grant course to all faculty and staff. The overview course is geared towards program directors, faculty and staff who manage NIH Training Grants. The course will teach accepted standards that streamline the training grant processes and practices by explaining how to manage the entire NIH T32 training grant life-cycle.

The course will focus on the RSC Training Grant Menu of Services:
-Menu of Service 1: Training Grant Website and Resources
-Menu of Service 2: Custom Data Tracking Plans for Training Grants
-Menu of Service 3: Campus Training
-Menu of Service 4: Data Tables & NIH xTRACT

The following topics will be reviewed for NIH Training Grants:
-Training Grant Overview
-Pre Award
-Post Award
-Trainees
-Reports and Data
-UCSD Contacts & Help
-Federal Regulations

On the UC Learning site search for: Training Grant

Register on: UC Learning
Website: http://uclearning.ucsd.edu/
Course Title: Research Service Core Training Grant

Date: April 27, 2016
Time: 9:00am—11:30am
Location: MET -MedEd 143 & 145

Registration questions? Course content questions? Please contact Jill Weller at jweller@ucsd.edu

Jill I. Weller
Training Grant/Subaward Analyst
Health Sciences Research Core
9500 Gilman Drive, MC 0041
La Jolla, California 92093
jweller@ucsd.edu
858.534.3933

April 7, 2017 - HS SPPO Contacts Meeting 4/7/16, 9:00 am

Dear HS Contacts,

Please join us this Thursday, April 7, 2016 at 9:00 am, in Leichtag 107, for the HS SPPO Contacts Meeting.

We will have two guest speakers during this session: Jill Weller will present on the new data table requirements to be used for training grant submissions, effective May 25, 2016; and Glenn Saunders will present on how to enter trainee information into xTrain, how to fulfill xTrain requirements, and how to update trainee information.

We look forward to seeing you there!
The HS SPPO

March 31, 2016 - NIH High-End Instrumentation Grant Programs (S10)

Dear Contacts,

As you may be aware, there are two upcoming NIH S10 High-End and Shared Instrumentation Grant Opportunities with May 16, 2016 deadlines:

-NIH High-End Instrumentation (HEO) Grant Program (S10) - PAR-16-053
-NIH Shared Instrumentation Grant (SIG) Program (S10) – PAR-16-054

Please note that while these are not limited submission programs (i.e., there is not a limit to the number of proposals that can be submitted by the campus), the Research Proposal Development Service in the Office of Research Affairs is requiring internal coordination in an effort to ensure that different types of equipment are requested by each application.

Please contact Deb Karpman (dkarpman@ucsd.edu or x49809) in the Office of Research Administration ASAP if you become aware of an application in response to the calls listed above.

Thank you,

The HS SPPO

March 28, 2016 - Overview of Sponsored Research Administration at UCSD Training Course

Dear Contacts,

Please see below from Linda Collins, AVC Office of Contracts & Grant Administration about an upcoming training opportunity:

To: Health Sciences Business and Administrative Officers and staff

We are happy to relay that there is still space available in the upcoming session of Overview of Sponsored Research Administration at UC San Diego on Tuesday, April 19th from 9:30AM-12:30PM at Torrey Pines Training Center North, Torrey Pines Center North (TPCN). This session is designed as a high level overview for those new to UC San Diego, or those that have recently assumed responsibilities associated with sponsored research, either at the department/academic unit level or within a central administrative office.

Sign on to UC Learning Center to register.

AN OVERVIEW OF SPONSORED RESEARCH ADMINISTRATION AT UC SAN DIEGO

Intended for: Faculty, staff, post-docs, and research support staff
This course provides a high-level overview of sponsored research at UC San Diego, including annual proposal and award trends, explanation for the roles and responsibilities of pre- and post-award central offices, functions of contract and grant officers, and the systems/tools that support sponsored research administration.
Topics include:
-UC San Diego proposal, award, sponsor data and trends
-Introduction to numerous central offices, their roles and responsibilities
-Responsibilities of contract and grant officers and analysts
-Proposal review and submittal requirements
-Award negotiations challenges
-Examples of interactions with a variety of sponsors who fund sponsored research
-Explanation of systems and tools used to support pre-award sponsored research administration
-Introduction to systems/tools being developed to improve research administration
-Using the Blink research portal as a resource to support sponsored research administration.

Linda Collins
AVC Office of Contracts & Grant Administration

January 26, 2016 - Research Administration A-Z Training Program

Good afternoon,

I would like to call your attention to the attached Training Program announcement.  Health Sciences will be offering the Research Administration A-Z program beginning February 3rd, 2016, open to all current and would be fund managers, as well as those whose administrative duties encompasses research related matters. 

We would appreciate your sharing this notice with all those who might benefit from the program.

Registration is available through UC Learning (VCHS Research Administration A-Z).

Thank you for your interest.


Erika Wilson

Sr Director Health Sciences Sponsored Projects Pre-Award Office and
Health Sciences Research Service Core
Interim ADCS Finance
University of California San Diego
Health Sciences
9500 Gilman Dr.
La Jolla Ca 92093
858-822-4980
How are we Doing

A-Z_Flyer_Spring 2016.pdf

January 22, 2016 - New NRSA Stipend Levels and NIH Fiscal Policy

Dear Contacts,

NIH has just released the FY 2016 Stipend, Tuition & Fees and Other Budgetary Levels for Ruth L. Kirschstein National Research Service Awards (NRSA). Please refer to NOT-OD-16-047 for all current budgetary levels, which are immediately effective for training grants and fellowships that are due.

NIH has also just released NOT-OD-16-046, which provides guidance about the NIH Fiscal Operation for FY2016 and information about the NIH Fiscal Policy for Grant Awards for FY2016.

If you have any questions please feel free to contact your HS SPPO analyst.

Thank you,

The HS SPPO

January 12, 2016 - REMINDER: HS SPPO Contacts Meeting 1/14/16, 9:00am

Dear Contacts

Please join us Thursday, January 14, 2015 at 9:00 am in Leichtag 107 for the HS SPPO Contacts Meeting.

Jill Weller will be our guest speaker and she will do a walk-thru of the eRA xTRACT tool, which helps in the creation of research training tables for inclusion in progress reports and institutional training grant applications. We will also present on the latest NIH updates.

We look forward to seeing you there!

The HS SPPO

January 4, 2016 - NIH Salary Cap Level Increase

Dear Contacts

On December 18, 2015, the Consolidated Appropriations Act, 2016 was signed into law. The Appropriations Act will increase Executive Level II salary from $183,300 to $185,100, effective for awards issued on or after January 10, 2016. For more information, please see NOT-OD-16-045

Please note the following information:

  • No adjustments will be made to modular grant applications/awards or to previously established commitment levels for non-competing grant awards issued with FY 2016 funds.
  • While adjustments are not allowed, rebudgeting is allowable if adequate funds are available.
  • To rebudget funds issued in FY 2016 prior to January 10, 2016, prorated amounts may be used. For NOAs issued between October 1, 2015 and January 09, 2016, the rate of $183,300 should be used, but after January 10, 2016, you may increase to the new NIH Executive Salary Level II salary cap of $185,100. Thus, for the first part of FY 2016, the $183,000 rate is used and for the remainder of FY 2016 the newer rate is used.

As you begin to prepare grant applications for the new year, please utilize the new NIH Executive Salary Level II cap of $185,100.

If you have any questions about the new NIH Salary Cap for Executive Level II, feel free to contact your HS SPPO analyst

Thank you and Happy New Year!

The HS SPPO Team

December 10, 2015 - REMINDER: HS SPPO Contacts Meeting 12/15, 9am

DearContacts

Please join us Tuesday, December 15, 2015 at 9:00 am in Leichtag 107 for the HS SPPO Contacts Meeting

We will be discussing changes in the SF424 application guide affecting proposal submissions for January 25, 2016 and beyond. Additionally, we will present the latest NIH updates.

We look forward to seeing you there!

The HS SPPO

December 2,2015 - HS SPPO Holiday Closure and January Review Timelines

Dear Department Contacts:

During the holiday season, the Health Sciences Sponsored Project Pre-Award Office will be closed from December 24th through January 3rd, reopening on January 4th, 2016.

Please use the following proposal timeline for proposals due in early January 2016.  If you have a proposal due in late December, please contact your HS SPPO Analyst to discuss the proposal timeline for that specific proposal. 

NIH Progress Reports due January 1st

Reminder!  As of October 17, 2014, all NIH progress reports are required to be submitted using the Research Performance Progress Report (RPPR) module in eRA Commons, including those with a budget component, which require a HS SPPO Analyst to submit the progress report.

If you are working on a progress report with a budget component, please prepare the RPPR for review and route to your HS SPPO Analyst by December 14th for submission prior to December 23rd.

Given the necessity to submit all January 1st non-competing continuation proposals for review and submission prior to the campus and office closure, HS SPPO will contact each Principal Investigator and fund manager individually about those progress reports.   

AIDS and AIDS-Related Application Proposals due January 7th:

Complete review copies of AIDS and AIDS-Related Application proposals should be received by HS SPPO no later than December 15th (it is okay to exclude the science sections at this stage of the proposal review).  The finalized, ready to submit version of the proposal should be received no later than January 5th.

Fellowship and Faculty Career Development Proposals and Awards

Rachel Cook will be on vacation from December 14th through January 3rd.  During this time, please contact Arpa Orojian for all Health Sciences-related fellowship and faculty career development applications and/or award agreements due between December 14th and December 23rd.  

Please feel free to contact me with any questions

Thank you,

Erika Wilson
Director, HS SPPO
eswilson@ucsd.edu

November 30,2015 - New Electronic Conflict of Interest System!

Dear Contacts

Please see the message below from the Conflict of Interest Office.

New Electronic Conflict of Interest System is Coming!

The Office of Research Affairs has signed a contract with Click Commerce for a platform to create an electronic conflict of interest (eCOI) disclosure process. Click Commerce is the same platform being used at UC San Diego for the eMTA and eDisclosure processes. eCOI is a secure, user friendly, web based system for UC San Diego faculty and staff to submit and manage their conflict of interest disclosure activities. The eCOI system will integrate with other UC San Diego systems to automate and facilitate the completion of conflict of interest disclosure forms for its employees and affiliates.

Some of the Key Features of the eCOI System:

  • Provide a seamless and user friendly web-based eCOI system
  • Integration of the eCOI system with Coeus to pre-populate the project information as well as trigger and track disclosure requests
  • Retain previous disclosure data so discloser can update or certify the information as applicable
  • Provide the ability for the discloser to designate a proxy to assist with the questionnaire completion
  • Provide a dashboard for discloser, designated proxies and applicable institutional offices to see disclosure statuses
Be Part of the Implementation/Pilot Groups:
The Conflict of Interest Office is looking for volunteers to participate in focus and user groups. These groups will be able to see the eCOI as it is developed and provide feedback on its use and functionality as well as utilize the system in production prior to the release to the general campus and Health Sciences.

To volunteer or for additional information, please contact the Conflict of Interest Office at info-coi@coi.ucsd.edu or (858) 534-6465.


Thank you
The HS SPPO

November 18,2015 - Reminder: HS Contacts Meeting at 9am

Dear Contacts

Please join us Thursday, November 19, 2015 at 9:00 am in Leichtag 107 for the HS SPPO Contacts Meeting

Angela McMahill, Director of the Conflict of Interest Office, and members of her team, will be our guest speakers. She will present on Conflict of Interest and the fCOI disclosure process. Additionally, we will have the latest NIH updates

We look forward to seeing you there!
The HS SPPO

October 22, 2015 - October Newsletter

 
HS SPPO October  Newsletter
 

 
 
 

Dear Contacts, 

The HS SPPO will not be holding a Contacts Meeting during the month of October. Please see below for important NIH updates and reminders.

If you have any questions, please feel free to Contact your HS SPPO Analyst or visit our new website here!

The next HS Contacts meeting will be held November 19, 2015 in Leichtag 107, from 9am-10am.

Thank you, 

The HS SPPO Team

 
 
 

Featured NIH Notices and Reminders:

NOT-OD-15-154
Webinars for Applicants and Grant Administrators: What you need to know about NIH Application and Review

These webinars are designed to give participants useful insights into our application submission and peer review processes.  The University Research Administrators focused Webinar will take place on November 5th, 11:00 AM to 1:00 PM PST, including a 30 minutes Q&A period. Register here: www.csr.nih.gov/webinar.

NOT-OD-16-002
NIH Operates Under a Continuing Resolution (CR)

DHHS & NIH are currently operating off of a continuing resolution. This will expire on December 11, 2015.  The NIH will issue non-competing research grant awards at a level below that indicated on the most recent NOA (generally up to 90% of the previously committed level).   Upward adjustments to awarded levels will be considered after FY 2016 appropriations are enacted, but NIH expects institutions to monitor their expenditures carefully during this period.  All legislative mandates that were in effect in FY 2015 (see NOT-OD-15-054 and NOT-OD-15-048) remain in effect under this CR, including the FY 2015 Salary Cap (NOT-OD-15-049).

NOT-OD-16-004
NIH & AHRQ Announce Upcoming Changes to Policies, Instructions, and Forms for 2016 Applications

The planned changes will be introduced in two phases. Phase 1 implements a subset of the policy changes using the existing forms (Forms-C+) that will be required for due dates on or after January 25, 2016 and until May 24, 2016; Phase 2 completes the implementation of the new changes with the introduction of new (FORMS-D) forms and instructions that will be required for due dates on or after May 25, 2016 and beyond.

The planned changes focus on the following areas: 1. Rigor and transparency in research; 2. Vertebrate animals; 3. Inclusion reporting; 4. Data safety monitoring; 5. Research training; 6. Appendices; 7. Font requirements; and Biosketch clarifications.

It is expected that the Phase 1 application guide instructions will be released by November 25, 2015 and the Phase 2 application guide instructions will be released by March 25, 2016.  All Funding Opportunity Applications (FOAs) will be reissued or updated at least 60 days prior to the first due date on or after May 25, 2016.  Parent announcements, administrative supplements, research training, career development, individual fellowship and multi-project FOAs that include "Indiv Career Dev", "Inst Career Dev" or "NRSA Training" component types will be reissued.

NOT-OD-16-007
NIH & AHRQ Announce Transition to New Research Training Table Formats for 2016 and Upcoming Release of the xTRACT System

Table formats, instructions, and a completed set of tables with sample data may be found here on the NIH website.  These tables are to be used with the FY 2016 institutional training grant applications and research performance progress reports (RPPRs).  Existing tables will be revised to 1. Reduce the number of tables from 12 to 8; 2. Minimize the reporting of individual-level information; and 3. Extend the tracking of trainee outcomes from 10 to 15 years.

Where possible, existing data will be used to pre-populate the xTRACT system, including trainee names and selected characteristics, institutions, grant numbers, and subsequent NIH, AHRQ and other HHS awards.  For RPPRs due prior to December 1, 2015, and for applications submitted for due dates prior to May 25, 2016, applicants are advised to continue to use previously issued training data table formats

Recent eRA Commons Software Release
Diversity Administration Supplements Now Require Credentials in ASSIST

When submitting Diversity Admin Supplements (Type 3) applications, all Senior/Key Persons are required to have valid eRA Commons credentials, otherwise an error will occur and the submission will be rejected.

Fellowship Applications
NRSA Individual Fellowship (F-series) applications now can utilize ASSIST for application submission for the upcoming December 8, 2015 due date.  Contact Arpa Orojian for more information or if you have a fellow who plans on submitting an NIH NRSA Individual Fellowship.

xTRACT (Extramural Trainee Reporting And Career Tracking) Module

This module has now been added in eRA Commons, though it is only to be used in the pilot phase, click here for overview of this new module.

xTRACT can be used on a pilot basis for creating data tables for those mechanisms for Research Performance Progress Reports submitted Dec. 1, 2015 or later and applications submitted for the May 25, 2016 due date and after.  It will not be required for FY 2016 (NOT-OD-15-112).

Moreover, because xTRACT is being integrated with eRA Commons, some of the data for training tables and reports will be prepopulated, using xTrain appointment and related data. This data includes trainee names, selected characteristics, institutions, grant numbers and subsequent NIH and other HHS awards.  Plus, some of the data that is manually entered in xTRACT for one training table submission will be available for reuse in xTRACT, when preparing data for subsequent training table submissions.  This automation will significantly reduce the workload for those responsible for completing the information.

NOT-OD-16-005
NIH & AHRQ Announce Upcoming Changes to Post-Award Forms and Instructions

Newly revised post-award forms and instructions, including non-competing progress reports, will be posted on the NIH Forms & Applications page. This table below is a summary of the highlights as well as target dates for these updates.

 
 
 

HS SPPO Updates:

  • HS SPPO has a new website – have you checked it out?   Please click here to visit our new site!
  • Maureen O’Connor, Director of HS SPPO and Research Service Core, is retiring from UC San Diego. Erika Wilson will serve as interim director of both the HS SPPO and the HS RSC.
 
 
 
 

Upcoming HS Contacts Meeting: 

Thursday, Nov. 19th, 9am-10am, in Leichtag 107

Guest Presenter: Angela McMahill, Director, Conflict of Interest Office.

 
 

Useful Links:

 
 
 
 
 

FOR MORE INFORMATION:

Please contact HS SPPO at (858) 822-4109 or vchsgrants@ucsd.edu for any questions or concerns.

 
 

October 2, 2015 - New HS SPPO Website!

Dear Contacts,

We are pleased to announce the launch of HS SPPO’s new website! Our new site includes all content from our previous website and wiki pages along with additional new information. Please reference the website for all submission timelines, procedures, and templates used for preparing applications to be submitted through HS SPPO.

The new link is http://hssppo.ucsd.edu. The website can also be accessed via the previous URL: http://som.ucsd.edu/hssppo.

Please let us know if you have any questions or feedback regarding the website.

Thank you,

The HS SPPO

October 1, 2015 - Updated Tuition Remission Rates Effective 10/1/15

Dear Contacts,

Please see below for updated tuition remission rates issued by the Graduate Division and effective 10/1/15. Please use the updated rates in proposals that you’re working on due 10/5/15 and beyond.
Thank you

New Tuition Remission Rates for 2015 Graduate Student Researchers:

Effective October 1, 2015, Graduate Student Research Tuition-and-Fee (GSRTF) Remission rates for use in proposals for extramural support have been updated by the Office of Graduate Studies for the 10/1/15 time frame. To access the new Tuition Remission rates, click here:


http://blink.ucsd.edu/research/preparing-proposals/proposal-development/budgets/direct.html#Tuition-remission

Tuition Remission allows Graduate Student Researchers (GSR) who are employed at 25% time or more during any one academic quarter to be compensated for their tuition and other UCSD student-related fees.

Graduate Student Researcher Tuition and Fee Remission is assessed for each academic month, up to nine months, October through June, that the GSR is proposed to work on the project or program. No assessment is made for the three summer months (July, August, and September.)

Tuition Remission rates are to be applied according to the graduate department of the GSR which, in some cases, may not be the same department as the principal investigator.

There are 4 separate groups or pools of tuition remission rates that are used depending on the GSR appointment location in either:
           • Engineering
           • Physics
           • Scripps Institution of Oceanography
           • General, which is for all other UCSD appointment locations not included in the 3 areas above.
Engineering is further separated into 4 subgroups:
           • Computer Science and Engineering (CSE)
           • Electrical and Computer Engineering (ECE)
           • Mechanical and Aerospace Engineering (MAE)
           • Structural Engineering (SE)
Calculating tuition remission begins with selecting the appropriate rate from one of the 4 groups or pools, depending on the GSR's department. If the period of performance continues for more than a year, escalate that rate on October 1st of every year thereafter until the ending date of the project or program.

Please Note: Due to some projects or programs beginning in the month of July, tuition remission will be a straight-forward calculation with all 9 months in the same academic year; October through June. However, given that tuition remission rates are escalated every October, and due to some projects or programs beginning in months after the academic year begins, say November or January, the tuition remission calculation amounts will need to be broken up onto 2 separate lines on the UCSD Proposal Budget Form; one line for the amount reflecting the remaining months within the current academic year, for example January through June, and another line for the escalated amount reflecting the months remaining in the new academic year, for example October through December.

The Office of Graduate Studies or OGS is responsible for the development of policy, rates, and implementation of tuition remission for UCSD.

The budget justification for tuition remission should include the following general statement: "Tuition Remission is calculated at rates currently in effect at the UCSD."

Tuition Remission Rates
The following table lists the departments within the various Graduate Student Research Tuition-and-Fee (GSRTF) Remission Rate pools and the appropriate escalation that occurs on October 1st of each year.

 Campus Area As of October 1, 2015​ On each October 1 thereafter increase by...
 CSE $2959 10%
 ECE $2,774 10%
 MAE $2,713 10%
 SE $2,561 6%
 Physics $2,262
10%
 SIO $2,169
6%
 General $2,139  10%

September 25, 2015 - RSC Systems Showcase Presentation

Dear Contacts,

Please see below for a message from the Research Service Core
Thank you.

Please join us for the RSC Systems Showcase on Oct. 29th
•Time: 10:00am -1:30pm
•Location: MET-MedEd 143 & 145
•Light refreshments and lunch will be provided!
•RSVP: http://rscshowcase.eventbrite.com


The following systems will be demonstrated at the showcase and participants can gain detailed knowledge into how they were built.

1.Book of Business (BOB) Dashboard
           -A dashboard system that allows for the creation of custom department, PI, and fund
manager reports
2.RSC Help
           -Self-service electronic help desk system for client feedback
3.Department Welcoming Website
           -Streamlining welcoming departments to the RSC, including process maps
4.Fund Changes
           -Automating & streamlining the fund change process for depts. and shared services
5.Electronic Financial Status Report (eFSR) Dashboard
           -Automated fiscal reporting tool designed by fiscal award management
6.Performance Management Dashboards
           -Effectively manage workload by departments, PI’s, types of funds, etc.
7.Pre Award System
           -Dashboard system that streamlines pre award activities for fund managers and PI’s

Please RSVP to Eventbrite so we can order the appropriate amount of lunches and supplies!

Feel free to contact me with any questions.

Isabella
Isabella Parkinson
RSC Enterprise IT Program Manager

September 9, 2015 - Reminder: HS Contacts Meeting 9/10 at 9am

Dear Contacts

Please join us this Thursday, September 10, 2015 at 9:00 AM in Leichtag 107 for the HSSPPO Contacts meeting.

Rachel Sievert, Assistant Director in OCGA will be our guest speaker. She will present on the outgoing subawards process and new changes that have been implemented. Additionally, we will have the latest NIH updates.

We look forward to seeing you there!

The HSSPPO

August 18, 2015 - T32 Training Grant Course

The Health Sciences Research Service Core is pleased to offer a Comprehensive T32 Training Grant course geared towards program directors/coordinators, admin assistants, fund managers or graduate coordinator who manage NIH Training Grants. The course aims to standardize and streamline the training grant process and practices by explaining how to manage the entire lifecycle of the NIHT32 training grant.

The course will focus on the RSC Training Grant Menu of Services:

  • Menu of Service 1: Traning Grant Website and Resources
  • Menu of Service 2: Custom Data Tracking Plans for Training Grants
  • Menu of Service 3: Campus Training
  • Menu of Service 4: Data Automation - Future Initiative

The following topics will be reviewed at the times specified. Pick and choose which session(s) YOU need to attend. Each session is specialized for a target audience.

 Time​TopicPrimary Target Audience
8:30am-9:00amTraining Grant OverviewFaculty
9:00am-9:30amData Tables, Xtract, Reports and Data                Faculty, Admin Assistants, Graduate/Program Coordinators
9:45am-10:30am    Trainees, XtrainGraduate Coordinators, Admin Assistants
10:45am-12:00pm    Pre & Post AwardFund Managers

On the UC Learning site search for: Training Grant

Register on: UC Learning
Website:http://uclearning.ucsd.edu/
Course Title: Research Service Core Training Grant

Date: September 14, 2015
Time: 8:00am—12:00pm
Location: MET –MedEd Building Rooms 141- 145 (Learning Center)

Enrollment begins on August 17, 2015 online at: http://uclearning.ucsd.edu/ Course Title: Research Service Core Training Grant Registration questions? Please contact Jill Weller at jweller@ucsd.edu or 858.534.3933

Reminder sent out 8/31 to the HS Contacts Listserv.

August 14, 2015 - Research Administration A-Z Training Program

Good afternoon,

I would like to call your attention to the attached Training Program announcement. Health Sciences will be offering our Research Administration A-Z program beginning September 2, 2015, open to all current and would be fund managers, as well as those whose administrative duties encompasses research related matters.

We would appreciate your sharing this notice with all those who might benefit from the program.

Registration is available through UC Learning (VCHS Research Administration A-Z)

A - Z Fall Flyer

November 30, 2014 - FY2015NIH Salary Cap

The new NIH Salary Cap will be $183,300. For more information, please see NOT-OD-15-049. Please note the following:No adjustments will be made to modular grant applications/awards or to previously established commitment levels for non-competing grant awards issued with FY 2015 funds.

October 18, 2013 - Resumption of NIH Activities After Gov't Shutdown

NIH has reissued deadline dates in Notice NOT-OD-14-003. This notice details the new deadlines for the month of October along with guidance on processing of applications that were submitted during the government shutdown, as well as information on the rescheduling of Peer Review and Council meetings.

July 1, 2012 - Salary Limitation from Federal Awards

Effective July 1, 2012, Principal Investigators may receive no more than 97% of their salary from federal awards, including federal flow through-funding. This Policy applies to all Principal Investigators whose salary is derived entirely from federal awards. This Policy does not apply to Principal Investigators who receive partial funding from other sources (e.g. State of California, industry, non-profits).

As a result of a review by cognizant federal agencies, the University must ensure that activities that are considered part of a Principal Investigator’s institutional responsibilities and that do not directly benefit a Federal award are ineligible for direct support from federal extramural awards.

Academic Research appointees, in series such as Research Scientist, Adjunct Professor and Professor In-Residence; and series such as Project Scientists who are Principal Investigators by exception, shall not charge as part of their institutional base salary for 100% extramurally sponsored research, non-award related activities such as public service, non grant-related administrative duties, grant-writing, peer-review of papers and proposals, etc. during the period of the award. Discretionary fund sources such as core university funds may be used to supplement up to 100% of salary. Non-federal awards may be charged only when there is a corresponding direct benefit to the project for the salary charged.

Business Officers, in conjunction with their respective Deans and/or Chairs, should establish practices that average all activities of the academic research appointees on federally sponsored activities on an annual basis as a means to comply with this policy.

UC San Diego

Office of Research Affairs

July 1, 2012

February 27, 2012 - Career Development (K) Award Applications requiring a PI Exception

To:Health Sciences Deans, Department Chairs, and ORU Directors

      Health Sciences Chief Administrative Officers

Health Sciences Research and Academic Affairs Support Staff

Subject: Clarification of Policy - Career Development (K) Award Applications requiring a PI Exception

On occasion, a post- doctoral trainee or other academic appointee will be sponsored by their department for a K01, K08, or other career development award submission. While most K awards anticipate the successful candidate will be proposed for a junior faculty (i.e., Assistant Professor) position, and some agencies require this, there are circumstances under which an Assistant Project or Research Scientist appointment will be proposed as an alternative.

In light of recent questions, we are affirming our practice to require a PI exception at time of submission. As part of the PI exception and application process, it is important for the candidate and department to understand that such career development award recipients must be paid on the appropriate University approved salary scale for the proposed series, regardless of the possible amount available from the sponsor to support salary. Please convey the department’s and candidate’s concurrence with this limitation by including a statement to this effect when responding to question three of the seven point statement required in the PI exception request.

As post-doctoral trainees transition into academic and faculty titles, it is important to be cognizant of the steps that must be taken to succeed. If our offices can assist you with this communication, we are happy to do so.

 

 Gene F. HasegawaAndrew L. Ries, M.D.
Associate Dean for AdministrationAssociate Vice Chancellor for Academic Affairs